Monday 21 July 2008

What do I need to know inorder to influence, persuade and negotiate more effectively?

Wheter you are a sales representative selling a product, a teacher selling an idea to a class, a parent looking to influence your children or an interviewee trying to secure a new job you are always selling! and as such you need to be a master persuader.

Summarising Robert Cialdini's book, Influence: Science and Practice, there exists 6 universal principles of social influence.

1. Reciprocation
- we feel obligated to return favours performed for us.
Example:
How do you feel when someone buys you a drink at the bar?
Evidence:
Waiters giving sweets directly to patrons saw a greater increase in tip size than on those days that they did not. Even greater if they gave 3 versus 2 sweets - "discretely". Greater again if the customer was not expecting this.
Application:
- Free giveaways - Give away a free pen, ball, keychain at event in return for contact details
- Bring a complimentary book, pen to a meeting - more willing to share information
N.B:
- 3 Key Dimensions
--Personalised:
Making it out as if you are giving an extra 3rd sweet to them and only them
--Unexpectedness:
Not informing them that they would receive any sweet. Pleasant suprise!
--Significance:
2 mints versus 1 increased the avg. tip size
Ask yourself, What to this customer would be PUS?

- Significance increases when we point out the value explicity when bundling a free gift - free anti-virus program saving you £150


Caveat: when conditionals (if..then..) are introduced, reciprocity declines sharply
- a better approach is "I'm sure you would do the same for me.."


2. Authority - we listen to our seniors, superiors and subject matter experts and take their word for gospel with out question.
Example:
How would you react if a doctor asked you to stop drinking versus your wife?

Evidence:
In an experiment all nurses ordered to administer a lethal amount of drugs to a patient did so at persistence from the Doctor.

Application:

Show Awards, Achievements, Accolades - be sure to make visible your awards achievments and accolades. They will earn you credibility.


Show-off without showing off - Have a colleague introduce you while reciting your experience and achievments - "I'll put you through to Joe, he has 11 yrs experience in this area and has achieved x,y,z..""

3. Social Proof - we feel comfortable doing what the majority has endorsed. We don't want to be left behind!
Example:
Have you ever seen 2 buskers on the street. One will have a huge crowd while the other has nobody. A passer by will choose to stop at the busker with the larger crowd as everyone else had, "So he must be good, right?"
Evidence:
Changing a single sentence during infomercials drove an increase in sales. "Operators are waiting please call now" (Mental image of bored telephonists waiting for the phone to ring) vs. "If operators are busy, please call again" (if the phone lines are busy then others are keen on getting this quickly, I don't want to be left behind!)
Application:
- Using terms to show endorsement by competitors - Other companies operating in your market saved X
- Leveraging affiliations with large organisations - Microsoft partner, IBM certified
- Informing of large customer base or high volume of sales - 35,000 installations, 5 sales per day
N.B:
Avoid Negative Social Proof
- informing 20% of employees late drove up tardiness, commended for using less electricity than neighbour so increased usage

4. Scarcity - we perceive a greater net value when abundance is at its lowest. We want to get ahead of the crowd!
Example:
Cost of Gold vs Cost of Silver
. Out of Stock Wiis caused interest and endorsement.

Application:
More likely to get buy-in if you emphasize the uniqueness of an entity.


"Diffusion of responsibility" - If a mass e-mail or message is sent to a group they all assume the others will take care of the request. It needs to appear scarce and personalised to have affect.

"We have a greater LOSS AVERSION than gain affinity" - For a game of double or lose we would rather play for £10 than £50 as the potential risk is too high (even though the pay-off would be greater)
- "Take advantage of this offer.." vs. "Don't miss out on this opportunity.."
- "We can help you save X each month" vs. "Productivity increses by X"


5. Consistency/Commitment - we want to act consistent to our values and commitments.
Example:
Luke Skywalker to Vader - "there is good in you, I can sense it" - The LABELLING TECHNIQUE - assign the label & then make a request that is consistent with that label


Evidence:

Decrease in the number of cancellations by simply changing - 'Please call if you have to cancel' versus 'Could you call me and let me know if you have to cancel because..' (They had commited by saying yes, so more difficult to be inconsistent with their word)

Application:
Appealing to the ego - You are pretty good with technology, can you help me fix my PC
Would you../Do you ..? - Ask whether they would support an initiative then wait for a "YES" , then implement it. They will have to support or risk inconsistency.
'Would you like to reduce the cost required to run this project by 50%?' Well an in-house..
'Do you want to reduce the cost of finding information within the organisation?'

  • Active Agreement - have attendees agree to involvement - have patient write up own appointment card and sign vs. passively from nurse
  • Praise Previous Decision when Requesting Change - Given the information you had at that time you made the best decision, however inlight of new evidence ..... - no loss of face or inconsistency.
  • Align Change with Pre-Existing Values/Behaviour - the best way to ride a horse is in the direction its going - makes adoption easier to swallow
  • Minimal Contribution - "Even a penny will help, increased contributions vs. please help our charity" - even a 15 min meeting would be useful.

6. Likability - we like helping people we like.
Example: Obama is one of the most likeable politicians in recent years. He has spurred masses to action.

Evidence: We like people like us, we can relate to, who smile, who make us feel important, who talk to us as individuals.

Application: Aim for commonality when meeting prospects/clients/friends. Smile and look for common areas you can discuss. Be genuinely curious.

Admit Drawbacks
- allows you focus on the solution rather than the problem - "Avis. We are no.2 but we try harder"
- Prevents competitors using them against you.

N.B.:
Drawback, Pushback - Directly after mentioning the drawback, mention the benifit associated with it
- "Avis. We are no.2 but we try harder"
- "We are 20% more expensive but thats because we invest more in R&D so that you are always ahead of the competition"

Failures - companies with failures attributed to internal & controllable factors bounced back quicker than those with failures attributed to external & uncontrollable factors - shows they identified problem and were working to prevent it ever happening again (Blaming technology was most forgiven)

Same Name Syndrome - we comply and like those with same names as us - we better like those with similar interests and commonalities.

Mirroring:
Repeat what I say
- waiters that repeated back word for word what customer ordered versus those that just noded or said OK got better tips - We like mirroring appears smoother and more cohesive
- "So you are saying that
...
- "You mentioned X, Y, Z ..

Repeat what I do - behaviour mirroring leads to increased trust - I lean, you lean - I cross legs , you cross legs

Fluency - 'If the gloves don't fit, you must acquit!' - More memorable, easily repeated, processed easier & likable -

What do I need to know to improve my negotiation skills?

Beginning Gambits - occur at the start of negotiations.

1. The Flinch
Express shock and dismay at what the other side is presenting. This technique forces the other side to adjust.

"What, are you kidding me,..you must be joking..."

2. The Empathy
Acknowledging another person's feelings without giving any ground. It's also a way to disagree without being disagreeable.

“I understand how you feel. Others have felt the same way initially, however when they have found out more, they have come around...”

3. First Offers
The general rule is to never accept the first offer.

4. The Squeeze
Squeeze the price range up or down in your favor.

“haha....You'll have to do better than that.”

ANS: “How much better do I have to do?”


Middle Gambits - used to keep things going, assuming that you want to do business with this party.

1. Quid Pro Quo
Never give a concession without getting a concession.

“I can certainly do that for you if, you can help me by xyz.... am I being unfair?”

2. The Set-Aside
When you're deadlocked on an issue, set it aside and come back to it after you've reached agreement on the easier issues. Later both sides will have the motivation to be flexible.

"Lets skip over this now and circle back to it later"


Ending Gambits - the end games.

1. BATNA
When asking yourself if you should go through with what you've negotiated, ask yourself:

“What's my Best Alternative To a Negotiated Agreement?”

2. The Walk-Away
Your ability to negotiate is tied to your ability to walk away from the deal.

"I'm not happy with these conditions. I would rather disengage at this point."

SUMMARY:
[FEOS QA BA]

Thursday 17 July 2008

How can I conduct a simple yet effective Risk Analysis?

A good risk analysis will help you to decide what actions to take to minimize disruptions to the envisioned outcome.

What is risk?

The perceived extent of possible loss.
RISK = PROBABILITY OF EVENT x COST

What steps do I need to follow?
1. Identify Threats
Human - from individuals or organizations, illness, death, etc.
Procedural - from failures of accountability, internal systems and controls, organization, etc.
Natural - threats from weather, natural disaster, accident, disease, etc.
Technical - from advances in technology, technical failure, etc.
Political - from changes in tax regimes, public opinion, government policy, foreign
influence, etc.
Project - risks of cost over-runs, jobs taking too long, of insufficient product or service
quality, etc.
Financial - from business failure, stock market, interest rates, unemployment, etc.
Others

2. Estimate the likelihood
Give each risk a probability of occuring between 0.0 and 1.0.

E.g. Flooding in Central London will have a lower probability than transport delay.

3. Apply the cost of each risk
Give each risk a weighted value between 1 and 10 depending on how detrimental its occurence would be.

E.g. Failing on a proof of concept would have a greater severity than not responding to an email in a timely fashion.

4. Identify the primary risk areas
Calculate the risk of each factor by multiplying the probability by the weighting. Now list the risk areas by severity. This will give you a valuable overview of potential risk areas and allow you identify those areas that require most attention.

4. Add Mitigation Steps for each Risk Area
List the steps that needed to be followed in order to avoid the risk manifesting.

E.g. Failing on a proof of concept - prepare sufficently. Ask the right questions before hand. Give yourself enough time. Provision the required resources...

5. Add Contingency Steps for each Risk Area
List the recovery steps in the case that one of these risks do actually manifest.

E.g. Failing on a proof of concept - list the challenges that were encountered and contributed to failure. Minimise outrage by...





Risk AreaProbabilityCost WeightingRisk ScoreMitigationContingency
Failing on Prototype0.594.5
  • Prepare adequately beforehand
  • Provision Necessary Resources beforehand
  • Fully Understand the requirements
  • Constantly communicate with evaluators
  • Identify and explain the contributory factors
  • Shift focus to reference sites




Thursday 3 July 2008

In the beggining!

It has been, coincidentally, exactly 2 years - plus or minus a few days - since I embarked on my quest to create a blog that, at the very least, would enable me formalise and collate my thoughts and learnings while developing my career. At the very best I hoped I might attract interest from a number of like-minded who might even leave a comment or two.

By post 5 what had started as a blog became a file store dump where I could keep interesting articles, thoughts, ideas and learnings with complete disregard for any readers. They blog had become an online file store for me. By post 23 I had gotten bored and just started saving this in gmail...what started as a blog became a file warehouse.

Well here I am to finish what I had initially envisioned...a blog of my learnings in the world of high-end software. Some areas I would like to cover:
  • How to sell Hi-Tech to enterprises
  • How to persuade customers, colleagues, managers
  • Understanding market drivers
  • Understanding the economics of everyday decisions
  • How to distinguish the technicality feasible from the commercially viable
  • How to accelerate your career
  • How to maximise your potential within your organisation
  • Problem Solving Tools and Techniques
  • Planning Tools & Techniques
  • Negotiation Tools & Techniques
Incidentally, here is the quote from my first "blog":

"After much debating (no pun intended) and deliberating I decided to go with aul Lao Tzu's the Chinese founder of Taoism quote as the first subject of the first post of what I hope will be many more useful and interesting ones.
Having always intended to setup an account I have never wanted to take that initiall belegauering signing up process. But today I decided to get it over and done with, so we're in action!
So what is this blog going to be about then, why should I waste my looking at this blog when I could be working? Well to be honest I can't tell you right now, but after a few posts I'll get back to you!"